29/05/2014 AGM MINUTES

1. Apologies: none
2. The Minutes of the Annual General Meeting on the 7th June 2013 were approved, and the Chairman signed them.
3. Accounts for the year ending 1st April 2014. The Hon. Treasurer presented the End of Year Statement which accompanied the Annual Return – See Appendix 1. He stated that there had been no unexpected expenditure and allowing for the Election Reserve, which would be back to the £500 recommended by the District Council, the balance in hand in the Community Account for use by the Parish Council was £149 which would be carried over to 2014 -15. The balance in hand for the Savings Account available to the Council was £1,347. The accounts had been checked and approved by the Internal Auditor. The Council approved the Statement.
4. The Annual Return, which had been completed by the Hon Treasurer and Internal Auditor was approved and signed. The Hon Treasurer reported that he had also prepared a Statement for the Chairman of the South Warwickshire Neighbourhood Watch whose funds are held in the Savings Account. This is now a requirement of the External Auditor and would accompany the Annual Return to distinguish those funds which are not available to the Parish Council.
5. Chairman’s Report – See appendix 2.
6. Council Officers’ Expenses – none reported.
7. Election of Chairman for 2014-2015: Brigadier J F Rickett was re-elected.
8. Election of Vice-Chairman for 2014-2015: Lt Col J B Henderson was re-elected.
9. Appointment of Parish Clerk for 2014-2015: Mrs H Seymour-Smith was re-appointed.
10. Appointment of Honorary Treasurer for 2014-2015: Capt J Castle was re-appointed.
11. AppointmentofInternalAuditorfor2014-2015: Mr J Shipton was re-appointed.
12. Any Other Business:

a. The Vice-Chairman said a new Minute Book would soon be needed and it was agreed that he would find out the cost for the next meeting.

13. Date of next Annual General Meeting: Friday 24th April 2015 at 7pm 1

(see attached PDF)

Barton PC AGM minutes 14-05-29